If the idea of inbox zero makes you laugh, consider ways to make email less overwhelming.
Most people have at least one personal account and at least one business account. While some email is informational, other messages require action. There are only so many hours in the day, and your most productive work is not reacting to email.
Adopt the following rules to your email protocol, and soon you won’t dread checking email Monday mornings.
- Stop checking email every 5 minutes. 2-3 times per day is plenty.
- Turn off all email alerts on your phone and computer. Don’t let email run your day.
- Be invisible. Gmail and other email announces to everyone on your list when you are online often prompting people to say “Hi” or “I have a quick question”. Change your settings to invisible so when you are working on email, you can work on email.
- Respond in 5 sentences or less.
- Be transparent. Don’t make a recipient guess what your email is about. Expect a quicker response when your subject line is crystal clear.
For 10 more ways to bring sanity to your inbox, check out the email charter.