Bill Gates said, “Most people overestimate what they can do in one year and underestimate what they can do in ten years.” Additionally, we overestimate what we can do in a day and underestimate what we can accomplish in a year. This likely stems from our desire for immediate gratification, but it’s not working. Instead we are exhausted at the end of a busy day and disappointed if we didn’t get it all done. Do we ever get it all done?
If you want to create a more fulfilling, gratifying life, I recommend under-calendaring. Like creating a budget, successful under-calendaring is going to take some experimenting. If you are curious if doing less will be more gratifying than filling every inch of white space on your calendar, try implementing the following suggestions, one or two at a time for 2-4 weeks. If you determine that your new strategy was helpful, keep it. If not, let it go.
One free day.
Block off one day a week. Don’t schedule anything on your calendar that day. Instead of planning it out, wake up and ask yourself, “how do I want to spend my time?” Then do that. If you are spending the day with your family, get everyone together and ask, “how do we want to spend our day together?” If one free day a week helps you have more focus and energy through the rest of the week, try two free days. Bonus tip: try making your one free day free of digital devices too.
Prioritize.
If you don’t have time for what matters to you, stop doing things that don’t. Be discerning and honest about how you are spending your minutes and moments. Usually time is not the problem, it’s priority. If you are paying attention to everything, nothing is important.
Batch activities.
Assign one day to errands, one day to appointments, and one day for household tasks. Batching by category will help you be more efficient when it comes to getting things done in addition to your regular household or work related activities.
Set a timer on the time sucks.
Email, Facebook, and television are the first three that come to mind, but they will be different for everyone. Assign a time each day for whatever time sucks you struggle with, and then actually set a timer before you start said time suck. When the timer goes off, so do you.
Get your heart in the game.
If you don’t know why you are doing something, or you don’t really care about what you are doing, chances are it will take more effort and be less rewarding. Get your heart in the game and approach what is on your calendar with interest, curiosity, and excitement when you can. If things come up and you can’t muster any of these feelings, ask yourself how you can remove them completely.
Change your measuring system.
If you tend to try to prove who you are by what you do or accomplish (to yourself or others), looking at a full calendar probably makes you feel good. Then, halfway through the week you feel overcommitted and overwhelmed. I’ve been there. Measure less by what’s on your calendar and more by what’s on your heart.
Buffer your day.
Back to back appointments don’t work. You need recovery time in between. Schedule a buffer to recover and move in between appointments. You’ll arrive on time and feel less frazzled and more focused when it’s time to start your next appointment.
Schedule you.
Is working out on your calendar? Meditating? Taking a bath? If you are busy and taking care of you isn’t on your calendar, you will not take care of yourself. Schedule a walk outside or time to sit and read or watch your favorite movie.
Segment your day.
Reserve the morning for more creative work and activities, and the afternoon for administrative tasks, or reverse that if you feel more creative in the afternoon.
Say no.
If you struggle with this, here are 10 simple ways to help you say no.
Delegate.
Let your family chip in. Ask for help. Hire someone. Let go of perfection and free up some of your precious time. If you don’t have time to get your work done but you are doing other people’s work, give it back to them.
Pull back.
Consider how much of yourself you are giving at work and to the people around you. If you pulled back 10% would anyone but you even notice? Imagine how things would change if you saved that 10%. Perhaps you could avoid burnout, or redirect it towards a passion project or self-care.
If you are thinking, “I’m way to busy to under-calendar,” question your assumption by experimenting. Whenever you think, I could never do that, challenge your nevers.
Spoiler alert: Any year where I have intentionally done less daily, I’ve created more annually. More importantly, I feel better, and smile more all year long.
This sounds like good advice. I especially like the “Prioritize” and “Say no” points. Sometimes we end up spending so much time on things that don’t really matter to us. Maybe it’s selfish, but I feel like it’s important to keep as much time as we can all to ourselves. That’s when I’m happiest, anyway. -Aaron
I especially love setting aside one free day a week (to start) and asking myself what I would really like to do that day. All these tips are great, but that’s my favorite. Thanks, Courtney.
I noticed good effect from scheduling less daily. Scheduling less I still manage to do more but with less tension.
It’s really stressful to over-schedule and not to meet your plan by end of the day.
Thanks, Courtney.
For those of us in the “perfectionist” trap, your advice to pull back is very good! As is everything in this article. You are an and provide us with inspiration, over and over. Thank you!
Love this! I get so stressed out when I have a full schedule. As such, I’ve shortened my “measuring system” considerably.
Really great advice. I find the idea of buffers and scheduling time for my needs very helpful. I am a mom of an energetic 1,5 year old boy and my days are extremely full. Fitting meditation into my days has helped a lot and I am going to make it a priority. I will also look into time sucks, maybe there is some time to save Thank you for your tips!!!
A lot of these ideas work for me and my family, and I can see several ways to “unclutter” my time. But- I am wondering how to make this work for someone that has no way to get down time, or really has much of a choice on how they spend their time. My friend is a single mom of 2 special needs teenagers. She works 2 jobs, very limited financial means, hasn’t been on a vacation in years- I mean nothing, not a weekend away, not a staycation, nothing. I’m sure she would love to schedule a free day and things like that, but I don’t see anything she can cut out. She works, comes home, gets things done around the house, takes care of her boys, goes to bed and does it all over again. We try to help with an occasional meal and things like that, but she is very proud and doesn’t like to accept help. How can she make this work in her situation? Thoughts or suggestions welcome!
Some of these ideas could be helpful for your friend, but not if she isn’t interested and won’t accept help from you or others. Unfortunately, you can’t want it for her.
Keep offering and be ready when she is.
This post was truly inspiring. In a ‘want it now’ world, sometimes it is just hard to slow down. I will be taking some of this advice to heart. And revisiting this post in the future for another ‘swift kick’. Thank you Courtney!
I love the idea of scheduling a free day onto the calendar. It would feel like playing hooky from work. I’m retired and yet days get full up so easily, I find myself saying, ‘how did I ever find time to go to work?’ I am also guilty of allowing everyone else to fill up and schedule my time, saying yes to others choosing the time for appointments such as dentist etc or family wanting help so I lose my precious sewing day with friends.
Keeping buffers in place is so important. I tend to schedule things back to back, which leaves me depleted and crabby. Thanks for these great tips!